Receptionist/Recruiting Assistant

Office Staff

Job Location: Venice, CA

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System1 is looking for a motivated and detailed oriented person to join our Recruiting and Office Management team. The Recruiting Assistant / Receptionist role will assist with managing the office and provide support to our Recruiting team. This position will all have multiple responsibilities within the company.

The Role You Will Have

  • Greet clients, visitors, vendors, and job applicants
  • Maintains a clean reception area 
  • Work closely with the recruiting team and the hiring managers to schedule candidate phone/video/on-site interviews, reserve rooms, coordinate travel and accommodation, and any other logistics to ensure our candidates have the best possible experience
  • Act as the primary contact during onsite interviews for both the candidate and interviewers
  • Set up and prepare interview rooms for candidate on sites
  • Move candidates throughout the interview process swiftly and effectively
  • Support employee on boarding and off boarding processes
  • Maintain employee files and new hire forms
  • Assist with drafting and posting job descriptions in our applicant tracking system (Lever)
  • Maintain security by following established access procedures
  • Sort incoming mail; Receive and distribute parcels
  • Other administrative duties as assigned (photocopying, scanning, data entry, etc.)

What You Will Bring

  • 1+ years of Administrative or Office Assistant experience
  • Excellent computer skills including G Suite and Microsoft Office Suite
  • Strong organizational skills with superb attention to detail
  • Ability to handle confidential information carefully and professionally
  • Experience with high-volume coordination and working across multiple functions
  • An exceptional multitask. You're quick, organized, and you work with a sense of urgency

What We Have To Offer

  • Free Uber/Lyft to and from work every day!
  • Cross-team lunches and demos to foster learning
  • Unlimited Paid Sick Time, Competitive PTO and Benefits package
  • Catered meals and fully stocked kitchen
  • Weekly happy hour at various bars, restaurants, and venues across Los Angeles
  • Weekly fitness class with private trainer: high intensity training, yoga, beach volleyball, beach soccer, ultimate frisbee
  • Competitive Relocation Package
  • Company parties and outings: Skyzone indoor skydiving, Medieval Times, Karaoke, etc
  • Apply Now
Apply Now